Last Updated: October 18, 2018
"Affiliate(s)” means Open Accounting’s owners, subsidiaries, affiliated companies, officers, directors, suppliers, partners, sponsors, advertisers and advertising providers, and agents and representatives, and includes (without limitation) all parties involved in creating, producing, and/or delivering the Site, the App, the Content and any of our other Services (including Apple and Google).
“App” means the software application currently known as “Open Accounting” that may be downloaded, installed or is otherwise accessible on a User’s computer or mobile device via the Site, the Apple App Store, the Google Play Store, or other similar platforms.
“Content,” means any content, material, information, data, instructions, media, article, post, communications, software, photos, video, graphics, music, sounds, and other material and services that can be viewed or otherwise accessed by Users on or through the Site, App or other Services but excludes User Material.
“User” or “you” or “your” (and similar terms) means any person or entity that visits, views, uses or accesses any portion of the Platform, the Site, the App or any of the other Services. "User" shall include employees or agents of an entity that registers to use any of the Services to the extent such individuals share their personal information with Open Accounting as set forth herein.
“User Material” means the content, material, information (including financial information), data, instructions, media, article, post, communications, software, photos, video, graphics, music, sounds, and other material that a User may import, upload or otherwise provide to the Service in connection with a User’s use of the Service.
In order to better provide Users with Open Accounting’s numerous Services, Open Accounting collects two types of information about Users: Personally Identifiable Information and Non-Personally Identifiable Information (collectively referred to as “User Information”). Open Accounting’s primary goals in collecting information from User are to provide User with a smooth, efficient, and customized experience while using Open Accounting’s Site and/or the App, to provide the Services and to collect information related to the Services.
Non-Personally Identifiable Information refers to information that does not by itself identify a specific User. Open Accounting gathers certain Non-Personally Identifiable Information about Users based upon their access to and use of the App and/or the Site, including, but not limited to: traffic data, location data, logs, communication data, the resources that a User accesses and uses on or through the App and/or the Site, the website's Uniform Resource Locator ("URL") from which User just came, to which URL User next goes, what browser User is using, and User’s Internet Protocol ("IP") address. It can also include including information about your mobile device and internet connection, including the device’s unique device identifier, operating system, browser type, and mobile network information. This information can be compiled and analyzed on both a per-user and an aggregated basis. We may also collect other Non-Personally Identifiable Information. In certain cases we may combine Non-Personally Identifiable Information with Personally Identifiable Information in which case all resulting or connected data will be considered Personally Identifiable Information.
We may collect, store and use certain User Information from third party sites and services that are accessible via or integrated with the Site or the App or are contemplated by use of the Services (e.g. Google accounts, etc.), including information that may be transmitted by such third party sites in connection with use of the Services. We may also receive access, store and/or use User Information that is collected by third party service providers and our other vendors related to your use of the Services (e.g. Google Analytics, Stripe, etc.).
Open Accounting generally does not collect any Personally Identifiable Information about a User unless that User voluntarily provides it to Open Accounting or it is related to use of a Service in connection with an integrated third party site or account. User provides certain Personally Identifiable Information to Open Accounting when User (i) downloads and installs the App; (ii) provides information in the App or allows the App to access certain device permissions or settings; (iii) submits web forms or provides/imports information through the Site or the App, including information provided at the time of registering to use the Site or the App; (iv) transmits other information by telephone or email, including Open Accounting’s “contact us” web form; iv) connects third party accounts or facilitates access by the Site or the App to such third party sites; (vi) subscribes to certain Premium Features or other paid Services, or (vii) provides it via other methods Open Accounting may request or allow from time to time. Open Accounting may also collect information from a User at other locations on the Site or the App that state that such information is being collected. In certain cases, we may collect Personally Identifiable Information related to your use of the Services automatically after you have subscribed to or purchased a Premium Feature or other paid Service (e.g. we may identify Users after purchase of a Premium Feature or paid Service to ensure that payment has been made and User is using the Premium Feature or Service in accordance with its terms).
Open Accounting, and/or its Affiliates or its service and technology providers may use various methods to collect Personally and Non-Personally Identifiable Information about Users. These methods may include, but are not limited to (i) cookies - a small text file containing a string of alphanumeric characters placed on User’s computer or mobile device that identifies User’s web browser; (ii) analytics and user tracking technologies that may allow us to monitor what actions Users take on the Site or the App; (iii) log Files – information, which is automatically reported by User’s web browser each time User views a web page, possibly including, but not limited to, User’s IP address, browser type and language, number of clicks, domain names of websites visited, pages viewed, and the order of those pages, the amount of time spent on particular pages, the date and time; (iv) clear gifs - web beacons, which are pieces of data used to track the online usage patterns of Users anonymously, and which may also be used in HTML-based emails sent to Users to track which emails are opened by recipients; (v) third party service-based technologies and information, including, but not limited to, linked services (such as Google Accounts) that User authorizes to share information about User with Open Accounting; (vi) other social media or third party site connects or authorizations to share information’ (vii) other available technologies that may be integrated into the Site or the App; and (viii) requests for data or information collected through the Services.
We may collect certain User Information when you use our App. Such Information may include:
Open Accounting will use User Information to:
Open Accounting uses User Information generally in our business operations and activities and for any of our commercial purposes consistent with Applicable Law. We may also match or combine User Information that You provide with information that we obtain from other sources or that is already in our records, whether collected online or offline or by predecessor or affiliated group companies, for the purposes described above.
If Open Accounting should ever file for bankruptcy or have Open Accounting’s assets sold to or merge with another entity (or otherwise engage in any business combination or similar transaction), information Open Accounting receives from User through use of the Services is Open Accounting’s asset and may be transferred without any restriction.
Open Accounting may share and disclose User Information with third parties, including as follows:
Open Accounting believes Users should have the ability to access and edit the Personally Identifiable Information that you have provided to Open Accounting. Users may contact Open Accounting to determine what Personally Identifiable Information we have on such User by contacting Open Accounting through the appropriate contact information or web forms located on the Site and/or the App.
Please include first and last name, address, and email address when contacting Open Accounting. Open Accounting encourages each User to promptly update their Personally Identifiable Information if it changes. In addition, it may be impossible to completely delete a User’s Personally and Non-Personally Identifiable Information without some residual information because of reasons including, but not limited to, server backups and disaster recovery. User acknowledges that altering, updating or deleting any Personally or Non-Personally Identifiable Information may alter the functioning or operation of the Services for User.
User also has choices with respect to cookies, as described below. By modifying browser preferences, User may have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If User chooses to reject all or some cookies, some parts of Open Accounting’s Services may not work properly in User’s case.
At any time, you may opt out of allowing us to use your Personally Identifiable Information by contacting us at the information set forth below in Section 14. We will process your request within a reasonable time. However, please note that in certain instances, we may have already used or shared your Personally Identifiable Information consistent with this Policy prior to your opt out. In addition, you may not be able to use the Services if you opt-out.
The importance of security for all Personally and Non-Personally Identifiable Information associated with Open Accounting’s Users is important to Open Accounting. Open Accounting values the privacy and security of User Information and uses reasonable efforts to protect User’s Personally and Non-Personally Identifiable Information so that it is secure. However, User acknowledges that no data transmission or hosting over the Internet or any wired or wireless network can be guaranteed to be 100% secure and neither can the storage of such data or information. As a result, while Open Accounting strives to protect User’s Personally and Non-Personally Identifiable Information, User acknowledges that (i) there are security and privacy limitations of the Internet and mobile platforms which are beyond Open Accounting’s control; (ii) the security, integrity and privacy of any and all information and data exchanged between User and Open Accounting through the Services and data and information that is stored by Open Accounting cannot be guaranteed; and (iii) any such information and data may be viewed or tampered with in transit or in rest by a third party. AS A RESULT, WITH REGARD TO THE SECURITY AND INTEGRITY OF PERSONALLY AND NON-PERSONALLY IDENTIFIABLE INFORMATION, USER USES THE SITE, THE APP AND ALL OF THE OTHER SERVICES AT USER’S OWN RISK.
When User uses the Site, Open Accounting may store cookies on User’s computer in order to facilitate and customize User’s use of the Site. A cookie is a small data text file, which a web site stores on User’s computer's hard drive (if User’s Web browser permits) that can later be retrieved to identify User to Open Accounting. The cookies make User’s use of the Site easier, make the Site run more smoothly and help Open Accounting to maintain and operate the Site securely, although Open Accounting makes no such guarantees about the Site’s operation. User is always free to decline Open Accounting’s cookies if User’s browser permits, but some parts of the Site may not work properly in that case. To learn more about cookies, including how to enable cookies, change your browser settings and find and delete cookies on your hard drive, please refer to your web browser’s help menus or visit www.allaboutcookies.org. By using the Site, you are deemed to unambiguously agree to its use of any cookies that you do not disable.
As part of your use of the Services, certain service providers may place a separate cookie on your computer (e.g. Google Analytics, Stripe).
Do Not Track is a privacy preference that Users can set in their web browsers. When a User turns on the Do Not Track signal, the browser sends a message to websites requesting them not to track the User. For information about Do Not Track, visit www.allaboutdnt.org. At this time, Open Accounting does not respond to Do Not Track browser settings or signals. In addition, Open Accounting may use other technology that is standard to the Internet, such as pixel tags, web beacons, and other similar technologies, to track visitors to the Site or one of the affiliated pages hosted at the Open Accounting domain. Those tools may be used by us and by third parties to collect information about you and your internet activity, even if you have turned on the Do Not Track signal.
California Civil Code Section 1798.83 entitles California Users to request information concerning whether a business has disclosed certain information about you to any third parties for the third parties’ direct marketing purposes. California Users who wish to request further information in compliance with this law or have questions or concerns about our privacy practices and policies may contact us as specified in the “How to Contact Us” section below.
User must be at least 18 years old to have Open Accounting’s permission to use any of the Services. Open Accounting’s policy is that Open Accounting does not knowingly collect, use or disclose any Personally Identifiable Information (or other information) about Users that are under 13 years of age.